- There are 2 meeting rooms available for free booking :
- Room B –6 people maximum
- Room C –6 People maximum
- Rooms are available for booking day-of. Bookings must be made in person at the 2nd floor Service Desk; bookings can't be made by phone or email.
- Maximum occupancy guidelines will be strictly adhered to.
- Additional seating for groups larger than 6 will not be available or provided.
- Patrons must show a valid library card in order to book a free meeting room. Free cards are available at both Service Desks.
- Bookings are available for up to a maximum of 4 hours daily per person or group depending on availability (extensions granted when possible).
- If patrons do not check in at the 2nd floor Service Desk within 15 minutes of the start of their booked time, they will forfeit the booking.
- For an organization or club, the booking must specify name and purpose, as well as provide a contact person with a library card responsible for the booking. Bookings are limited to groups of 6.
- Room bookings are made solely on a first come, first serve basis. No wait list for bookings will be maintained.
- Users may not book a different room under their own name or the name of someone else in their groups in order to extend the daily booking allowance.
- Based on availability users may renew their current booking 1/2 hour prior to the scheduled end of their booked time.
- Please check in at the Second Floor Service Desk before and after using one of the meeting rooms. Those using the rooms without checking in first may be asked to leave.
- WBRL has free WiFi Internet that is accessible anywhere in the library, including study rooms. Network name is WBRL_Rooms and the password is WBRL_Rooms.
- The library will not provide storage for meeting room users, and therefore will not lock the rooms in a user’s absence. The room must be occupied for the entire length for which it has been reserved. Leaving the room unattended more than 15 minutes will forfeit the reservation. Staff will remove personal items from the room and place them in the Lost and Found.
- Please enter and exit the meeting rooms quietly. These rooms are not intended for noise producing activities (such as music, dance or physical activities or video recording).
- The meeting rooms are not soundproofed so please use reasonable volume when conversing inside. Also, please be aware that meeting rooms are not silent spaces and you may hear voices from the room next door. Quiet study carrels are available for a quieter solo studying experience.
- WBRL (including meeting rooms) is a scent aware facility.
- Library staff must be able to see into the meeting room for the duration of the booking to ensure the safety of library patrons. Window coverings in the meeting rooms are not allowed.
